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A Few Steps to Take Prior to the Storm

With Hurricane Irma on course to hit some part of the U.S. within a few days, this is a good time to take some steps that may minimize disruption in the event you are in the unfortunate path of the storm.  While each dealership will have its own unique facility and vehicle preparation steps, this Weekly Spiff is to highlight some of the administrative steps that could get overlooked in the process.

A. Update all employee contact information with latest mobile phone number.

a. Make sure all employees are assigned to a key Departmental Manager for notifications and updates.

B. Take a copy of your dealership’s insurance information and refresh your understanding of your business interruption, windstorm and flood coverage. Make sure to have the proper insurance claim phone numbers to contact and ensure any premiums which are due have been paid.

C. Have check stock that can be hand-written in the event of extended power outages. Also consider having an ample supply of cash for emergency purchases as needed.

D. Move all titles and MSOs to an area that is not likely to be impacted by wind or water. It may sound a bit silly, but we’ve heard of stores having these documents stored in filing cabinets by a window that was blown out and water damaged.

E. If your DMS is not managed remotely or cloud based, make sure to take a copies of data backup before leaving the store.

F. Before leaving the store, take a copy of most recent schedules, trial balance and detailed payroll register.

Lastly, be safe!


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